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Asking sustainability questions at general shareholders’ meetings

Since 1995 we have been a loyal visitor to general shareholders’ meetings (AGMs). Every year, we ask critical questions (engagement) to the directors of around 40 Dutch, listed companies, to promote sustainable business operations.

These questions relate to three ESG (Environmental, Social & Governance) themes, over three years. Every year we change one theme so that we stay up to date and gain insight into the performance of companies within a theme over several years. In 2023, VBDO asked questions about biodiversity, labour conditions in the supply chain and advocacy & lobbying. 2024’s themes are advocacy & lobbying, living wage, and biodiversity.

AGM calendar 2023

An overview of our planned AGM visits can be found in our 2024 AGM calendar.

AGM engagement report & webinar

This season’s findings will be stated in our annual AGM engagement report and presented by the end of June, or the beginning of July. The 2023 engagement report is our most recent edition. The results were discussed in the AGM Engagement Seminar 2023.

Collective engagement

In 2022 we started with a collective engagement trajectory for biodiversity in the mining sector. Also scheduled are plastic pollution (on the demand side), and deep sea mining. VBDO’s collective engagement consists of, among other things, extensive research and setting up working groups, with the ultimate aim of engaging in discussions with underperforming companies.

VBDO’s engagement process

The high degree of effectiveness of our engagement has been demonstrated in various studies. This success can be largely attributed to our proven and continuously improved engagement process.

Our process

Engagement at each AGM is preceded by in-depth research of the company’s sustainability performance over the previous year. This research included analysing the company’s annual report and sustainability report(s), as well as undertaking web-based research and consulting with relevant experts and NGOs.

Following these analyses, relevant issues are selected and questions are formulated. The questions are shared with the selected companies and VBDO conducts meetings and calls prior to the AGMs in order to enhance our understanding of each company’s strategies and performance. Based on these conversations, VBDO then selects the most material questions to ask each company’s Board of Directors at its AGM.

VBDO strives for an open exchange of ideas about a company’s sustainability policies and practices, to improve overall sustainability performance. The figure above shows our AGM engagement process. The process is updated and developed over the years where necessary to ensure that we have the greatest possible impact.

Moving Forward Together
Navigating Legislation and Social Demands
AGM Report 2023